Many event conference venue quotes look similar but contain many different elements, therefore it is very important to read the small print.
AV and Technical Equipment
This includes basic AV such as projectors, screens and microphones but check if there are any additional costs for each item and if there is a technician available to set up and operate the equipment for you.
Room Layout and Furniture
When you book a conference venue it is generally expected that the venue will set up the rooms for you in the style of boardroom, theatre style or cabaret style as part of the conference venue hire charge. However, occasionally a venue may charge extra for these changes and they can be implemented at very short notice.
Catering and Refreshments
In many cases a conference venue’s day-delegate rate includes arrival coffee, mid-morning and afternoon breaks and lunch. This will be clearly outlined in a Conference Venues Chester quote and should be compared to a room-only rate (where catering is charged on top) for Conference Venues Chester.
Delegate Packs and Stationery
Notepads, pens and printed copies of the conference agenda are often not included in the conference venue hire price and will need to be added on top of the room only price. Even if a full day-delegate rate has been booked for your conference attendees, the conference stationery may not be included.
Car Parking
Some venues list car parking as an extra, particularly in city centre locations.
If you are looking for Conference Venues Chester, see https://rowtonhallhotel.co.uk/conference-venues-chester/.
Also check the specific items covered within each line item and get this confirmed in writing prior to signing of a contract. The industry guidance for contracts for venue agreements sets out what should be clearly specified within a venue agreement.
