When searching for a conference venue to hold your event, the details of parking can often be left until late and cause the most stress on the actual day. Therefore, it is best to get these details clarified before you confirm anything.
Allocated or Shared
Are the conference guests’ going to be allocated their own dedicated space within your car park, or are they going to be sharing the hotel’s guests’ spaces plus public parking spaces? How many car parks does your venue have?
Who Pays
Does the venue include parking in the rate for the room(s) you have hired or will your delegates be charged separately (up to £10+ per car) for parking on the day.
Disabled Bays and Access
How many accessible parking spaces does the venue have and are they located near the venue’s main entrance? Are the disabled parking provisions of the venue the same as the disabled parking and exemptions offered by the local authority?
Overflow for Large Groups
Will there be sufficient overflow car parking space for an event of 30+ delegates and is this located at a nearby public car park with an agreement in place?
Out-of-Hours Access
Are the car parks open and secure outside of the venue’s normal opening hours? Evening sessions and early starts are common for conferences and venues need to be able to accommodate these.
When comparing Cheltenham conference venues and hotel meeting rooms for your event make sure you read the small print when it comes to terms and conditions regarding car parking. If you are looking for Cheltenham Hotel Conference Rooms, see https://tewkesburypark.co.uk/hotel-conference-rooms.
If you ask a few simple questions before you book then you can prevent an unpleasant start to the day for your delegates.
