How to Follow Up on a Job Application by Email

How to Follow Up on a Job Application by Email

In the competitive world of job hunting, submitting a well-crafted application is just the first step towards landing your dream job. To increase your chances of standing out and making a lasting impression, it’s crucial to master the art of following up on your job application through email. In this guide, we’ll walk you through the essential steps to help you compose a compelling and effective follow-up email that keeps you on the radar of potential employers.

There are 10 Essential Steps to Following Up to Job Application Through Email

Timing is Key

Sending a follow-up email too soon might come across as pushy, while waiting too long could make you appear disinterested. The sweet spot for a follow-up email is typically within one to two weeks after you’ve submitted your application. This allows the hiring manager enough time to review applications while keeping your enthusiasm fresh in their minds.

Craft a Clear and Concise Subject Line

The subject line of your follow-up email is the first thing the recipient will see. Make it count by crafting a subject line that grabs their attention and gives them an immediate insight into the purpose of the email. For example, “Enthusiastic Candidate Eager to Discuss [Position Name] Application” is much more engaging than a generic “Follow-Up Email.”

Personalize Your Email

Address the recipient by their name to add a personalized touch to your email. Avoid using generic greetings like “To Whom It May Concern.” A personalized salutation shows that you’ve done your homework and are genuinely interested in the company.

Express Your Continued Interest

Start your email by expressing your gratitude for the opportunity to apply for the position and briefly mention why you’re excited about the role and the company. This reaffirms your enthusiasm and demonstrates that you’ve done your research.

Highlight Your Qualifications

Remind the recipient of your qualifications and how they align with the requirements of the job. Emphasize a few key skills or experiences that make you a strong fit for the role. Keep this section concise and focused to make a quick impact.

Mention Any Updates

If you’ve gained additional relevant experience or completed relevant courses since submitting your application, mention these updates in your follow-up email. This not only showcases your commitment to personal and professional growth but also provides fresh information that might capture the hiring manager’s attention.

Inquire About the Application Status

Politely inquire about the status of your application. Ask if they require any further information from you or if there is a tentative timeline for the selection process. This shows that you’re proactive and genuinely interested in moving forward.

End with a Professional Closing

Conclude your email with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name. Ensure your contact information is included in your email signature, making it easy for the recipient to reach out if they have any further questions.

Keep the Email Short and Sweet

Brevity is key when composing a follow-up email. Keep your message concise, ideally no more than three to four paragraphs. Busy hiring managers appreciate clear and to-the-point communication.

Proofread and Double-Check

Before hitting the “send” button, thoroughly proofread your email for any typos, grammatical errors, or awkward phrasing. A polished and error-free email reflects your attention to detail and professionalism.


When is the ideal time to send a follow-up email after submitting a job application?

The ideal timing for sending a follow-up email after submitting a job application is usually within one to two weeks. This timeframe allows the hiring team sufficient time to review applications while keeping your interest in the position fresh in their minds. Sending an email too soon might be perceived as impatient, while waiting too long could lead the employer to assume you’re no longer interested. Strike the right balance by sending your follow-up email at the appropriate time.

What information should I include in my follow-up email?

In your follow-up email, include the following key information:

Gratitude and Enthusiasm: 

Express your gratitude for the opportunity to apply and mention why you’re excited about the position and the company.

Relevant Qualifications: 

Remind the employer of your qualifications that make you a strong fit for the role.

Application Status Inquiry: 

Politely inquire about the status of your application and if any further information is required from your end.


Mention any relevant updates or achievements since submitting your application.

Professional Closing: 

Conclude with a professional closing and your full name, along with your contact information in the email signature.

Remember, keeping the email concise and focused is crucial to maintaining the recipient’s interest and showcasing your professionalism.

How should I address the recipient in my follow-up email?

Addressing the recipient with a personalized greeting is essential. Avoid generic salutations like “To Whom It May Concern.” Whenever possible, find out the name of the hiring manager or the relevant person handling the hiring process. Address them by their name in the email to make a more favorable impression. If you’re unsure of the recipient’s name, using a formal but specific title like “Dear Hiring Manager” is a better alternative to a generic greeting. Personalizing the salutation demonstrates your genuine interest in the company and the position.


Following up on a job application by email is an effective way to demonstrate your enthusiasm, keep your application fresh in the minds of employers, and potentially gain valuable insights into the hiring process. By mastering the art of the follow-up email, you’ll position yourself as a proactive and engaged candidate who is serious about joining the team. Remember, a well-timed, personalized, and concise follow-up email can set you apart and bring you one step closer to your desired job offer.

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